Artwork approval form

What this form does

The artwork approval form turns a short form into a one-page proof sign-off. It shows your customer the job, the proof version, the specifications and the proof image, lists what they should check, and ends with three boxes to tick, lines to write changes, and space for a name, signature and date. You print it or save it as a PDF from your browser's print dialog. You do not need an account.

Who it is for

It is built for print shops, sign shops and other businesses that show a customer a design before making it. A written approval tells the person producing the job which version to make, and gives whoever looks at the file later a record of what the customer saw and decided.

Fields explained

• Business name and contact details: printed at the top of the form, the way you type them.
• Customer name: the person or company approving the proof. If someone decides on behalf of a company, write their name too.
• Job title: what is being made, in a few words.
• Job reference: your own order or job number, if you use one.
• Proof version: a whole number from 1 to 99. It prints as "Proof v1", "Proof v2" and so on, on the form and under each image.
• Proof date: the day you send the proof. It starts as today's date on your device.
• Respond by: when you need the customer's decision. It cannot be earlier than the proof date.
• Specifications: up to 20 label and value pairs for the details that change the result, such as size, material, colors and quantity.
• Proof images: up to 3 JPEG, PNG or WebP images of 10 MB each. They print full width under the specifications.
• Items to review: what the customer should check. The form starts with five common items that you can edit, remove, reorder or add to, up to 15. Each one prints with an empty box.
• Notes for the customer: what changed in this version or what to look at closely, up to 2,000 characters.
• Terms: your own conditions, up to 1,500 characters. This field starts empty; the tool does not write terms for you.
• Page size: Letter or A4, to match your paper.

Example

Select Load example to fill the form with sample data. It shows proof v2 of a storefront sign for a bakery: a 96 × 24 in aluminum composite panel, five specifications, the five starting review items, and a note saying the tagline moved under the name. It includes an illustration made for this site, marked as an example, so you can see where a proof image prints.

This is invented sample data. The business, the customer and the job do not exist.

How to save a PDF

1. Choose Letter or A4 under Page size.
2. Select Print or save as PDF.
3. In the print dialog, pick Save as PDF (the name varies by browser) as the destination.
4. If your browser adds its own headers and footers, such as the page address and date, you can turn them off in the dialog's settings.

Only the approval form prints. The form you typed into, the site header and this page's text are left out.

Limits

• The signature lines are for a handwritten signature on paper or on a printed PDF. This form is not an electronic signature, and this site does not say what legal effect a signed form has.
• The decision boxes, the review boxes and the signature lines always print empty. The tool never fills them in.
• Nothing is saved. Reloading or closing the page clears what you typed and the images you added, so print or save the PDF first.
• Images are not uploaded. They are read by your browser and stay on your device.
• HEIC photos and PDF files cannot be added as proof images. Export the proof as JPEG, PNG or WebP first.
• The form has no prices. It records an approval, not a quote.