For your industry
Order tracking and proof approval for print shops
Print shops keep custom orders moving by giving every job the same stages, stopping at one clear approval before anything is printed, and keeping all active orders in one list sorted by due date. Customers who can see where their order is call less, and an approval on record means no reprint over a disputed proof.
The problem
Most print jobs wait at some point for the customer: for files, for a proof decision, for a pickup. The waiting happens in email threads, text messages and phone calls, so nobody sees at a glance which jobs are stuck, and a vague "looks good" can turn into a reprint when the customer says they never approved the final version.
A typical print shop workflow
These are the stages OrderFlow starts with for print shops. You can rename, add or remove them.
- Order received
- Artwork preparation
- Awaiting artwork approvalCustomer approval
- Printing
- Quality check
- Ready
- Completed
The approval stage is where most delays and disputes happen. A numbered proof, a list of what to check and a clear answer (approve or request changes, with a comment) keep it short and leave a record.
What you can use today
- Artwork approval form: a printable proof sign-off with your image, specifications and what to check.
- Job tracking template: every order on one sheet, with print shop stages and overdue jobs marked.
- Custom order form template: the form to take an order, blank or filled in.
- Order tracking demo: see the page a customer would use to follow a T-shirt order and approve the proof.
What we're building
We are building an online page where your customer follows their order and approves the proof without creating an account. It is in development and not available yet. The forms and the demo on this site work on their own and will stay free.
Common questions
How do print shops keep orders and artwork approvals moving?
They give every order the same stages, from order received to completed, and stop at one approval stage until the customer approves the proof. Each order is visible in one list with its due date, so late jobs and waiting approvals stand out.
When should a print shop ask for proof approval?
After the artwork is prepared and before anything is printed. That is the last moment when a correction costs only design time instead of a reprint.
Is OrderFlow print shop management software?
No. It does not handle quotes, invoices, inventory or press scheduling. It covers what the customer sees: where the order is, the proof to approve and the messages about it. That portal is in development; the forms and the demo on this site work today.