Artwork approval with revision history

Online artwork approval works like a paper proof sign-off with a memory: the shop sends a numbered proof with what to check, the customer approves it or requests changes with a comment, and every version keeps its own decision. At any point it is clear which version was approved, by whom and when.

How an approval works

1. The shop sends a proof. It carries a version number (v1, v2…), the image and a note saying what changed and what to look at closely.
2. The customer reviews it and chooses one answer: approve, or request changes. Requesting changes needs a comment, so the shop knows what to fix.
3. The decision is recorded with the version, the date and the comment. A version can only be decided once.
4. Changes bring a new version. The shop sends v2; v1 stays in the history with its decision and cannot be edited.
5. Production waits for an approval of the current version.

What makes an approval clear

• One version number per proof, shown on the proof itself.
• The specifications that matter next to the image: size, material, colors, quantity.
• A short list of what to check, so the customer does not only look at the picture.
• An answer that leaves nothing to interpret.

The artwork approval process guide goes through each step with an example.

What it is not

An approval records which version the customer saw and what they decided. It is not an electronic signature, and this site does not say what legal effect it has between you and your customer.

Try it

• See an approval with two versions in the order tracking demo.
• Print a proof sign-off today with the artwork approval form.

What we're building

We are building online approvals into OrderFlow: the customer opens a private link, sees the exact version, and confirms their decision with a code sent to their email, so an approval cannot come from someone who only has the link. It is in development and not available yet.

Common questions

How does online artwork approval work?

The shop sends a numbered proof with what to check. The customer opens it, then approves or requests changes with a comment. Each new version keeps its own decision, so it is always clear which version was approved, by whom and when.

Is an online proof approval an electronic signature?

Not in OrderFlow. It is a record of which version the customer saw and what they decided, confirmed with a code sent to their email. It is not presented as an electronic signature, and this site does not say what legal effect it has.

What happens to old proof versions after a new one is sent?

They stay in the history with their decision and cannot be edited. A later approval does not erase earlier requests for changes.